Company Secretary Senior Administrator - Real Estate - 3 Month Secondment/FTCnew

At M&G, our purpose is to give everyone real confidence to put their money to work. With a heritage dating back more than 175 years, we have a long history of innovation in savings and investments, combining asset management and insurance expertise to offer a wide range of solutions.

Our two distinct operating segments, Asset Management and Life, work together to provide access to balanced, long-term investment and savings solutions.

Through telling it like it is, owning it now and moving it forward together with care and integrity; we are creating an exceptional place to work for exceptional talent.

We will consider flexible working arrangements for any of our roles and offer workplace adjustments to ensure you have the support you need to succeed in your role.

The Role:

The Company Secretary Senior Administrator – Real Estate plays a key role in delivering high-quality fund administration, governance and company secretarial services across a portfolio of real estate fund and corporate structures.

Working under the direction of the portfolio owner, the role coordinates day-to-day governance and administration across allocated structures, independently progresses routine and moderately complex matters, and escalates material or technical matters where appropriate.

The role supports board processes, real estate transactions, structure launches, reorganisations and wind-ups, while ensuring statutory, regulatory and internal requirements are met. It acts as a key operational contact for directors, internal stakeholders, service providers and external advisers and contributes to accurate records, effective information flows and timely delivery of portfolio requirements.

Key Responsibilities Required:

Portfolio Administration and Governance Coordination

• Support the day-to-day administration of a defined portfolio of fund, GP, LP and corporate structures, ensuring governance activities, company secretarial requirements, transaction deliverables and administrative obligations are progressed accurately and within agreed timeframes.

• Coordinate governance activities and maintain oversight of routine deliverables, escalating material matters, risks or issues where appropriate.

• Act as a key contact for directors, internal stakeholders, external advisers and service providers on day-to-day and transactional matters.

• Help ensure actions are progressed to completion, maintain accurate records and provide timely updates on portfolio priorities, emerging risks and governance requirements.

• Support less experienced colleagues by sharing knowledge, reviewing work where required and contributing to a collaborative team environment.

• Support the maintenance of statutory records and coordinate Companies House filings and other regulatory submissions. Ensure governance records remain accurate, complete and up to date, escalating filing risks, issues or deadlines as appropriate.

Governance Records, Data Management and Process Improvement

• Maintain governance records, statutory information and portfolio data across relevant systems and information sources, ensuring information remains complete, accurate and up to date.

• Identify data inconsistencies, process inefficiencies and governance gaps.

• Contribute to improvements that strengthen controls, enhance reporting quality and support consistent governance standards across portfolios.

• Support the ongoing development of processes, documentation and management information to improve operational efficiency and the effectiveness of governance activities.

Real Estate Transaction Support

• Support company secretarial and governance activities associated with real estate transactions.

• Coordinate information requests, maintain transaction records, monitor action trackers and assist with the preparation of governance papers, board materials and concise decision-making summaries.

• Work closely with internal and external stakeholders to help identify governance requirements, meet deadlines and complete transaction-related actions in line with agreed timelines and governance standards.

Structural Changes Administration

• Support the governance and administrative aspects of structure launches, reorganisations and wind-ups.

• Assist in coordinating actions arising from working groups, maintain governance documentation and track deliverables to support successful implementation.

• Ensure required filings, approvals, records and governance actions are completed accurately and in accordance with established procedures and regulatory requirements.

Stakeholder and Service Provider Management

• Build and maintain effective working relationships with internal stakeholders, including Fund Management, Tax, Accounting, Legal and Directors, alongside external advisers, directors and service providers.

• Communicate clearly and professionally with stakeholders at all levels, providing timely updates, responding to queries and coordinating activities across multiple parties.

• Develop a strong understanding of stakeholder requirements and contribute to effective decision-making through accurate information, sound judgement and proactive support.

Key Knowledge, Skills and Experience Required:

• Experience within fund administration, asset management and fund governance, preferably in a real estate environment. Consideration will be given to candidates from related sectors who have experience supporting GP/LP and SPV structures, including private equity, private debt and other alternative investment structures.

• Experience working directly with boards of directors, with the ability to understand transactional matters, identify relevant governance requirements, approvals and documentation, and escalate technical matters where appropriate.

• Ability to independently attend board meetings, prepare accurate minutes and manage follow-up actions through to completion, ensuring agreed outcomes are appropriately documented and implemented.

• Degree qualified in business management, financial services or a related field combined with a relevant professional qualification, or active progression towards one, in corporate governance, company secretarial practice, fund administration, accounting, law or a related discipline. A Chartered Governance Institute qualification would be advantageous.

• Familiarity with Know Your Customer, Anti-Money Laundering and related investor, counterparty and entity due diligence requirements. Experience supporting periodic reviews, onboarding activities and governance processes associated with regulatory and compliance obligations would be advantageous.

• Experience working with UK structures and governance frameworks is preferred. Consideration will also be given to candidates with experience in other jurisdictions commonly used for alternative investments, including Jersey, Luxembourg, Ireland and similar fund domiciles, where exposure has been gained to fund, GP/LP and SPV structures.

• Ability to manage multiple competing priorities across a portfolio of structures while maintaining effective communication with colleagues and stakeholders to support the successful delivery of business objectives.

• Strong attention to detail and a commitment to maintaining high standards of accuracy, quality and governance.

• Strong relationship management and stakeholder engagement skills, with the ability to build effective working relationships across a broad range of internal and external stakeholders.

• Strong written and verbal communication skills, with the ability to explain complex information clearly, concisely and appropriately for different audiences.

Work Level: Experienced Colleague

Location: London

What we offer:

We’re dedicated to supporting your wellbeing and helping you thrive, both at work and beyond. Our benefits are designed to help you balance your professional and personal life, and financially plan for the future. Our UK benefits include:

• A valuable pension scheme of up to 18% (13% made up of employer contributions and 5% employee contributions).
• Access to our Share Save and Share Incentive Plan, alongside financial wellbeing and support services to help give you real confidence to put your money to work.
• Enjoy 38 days annual leave (including bank holidays), with the opportunity to purchase up to five extra days. Our Time Off When You Need It policy gives you the flexibility - to balance work and personal commitments.
• Our market-leading Inspiring Families policy includes comprehensive support and paid parental leave covering maternity, adoption, surrogacy, and paternity leave - because supporting families is an important part of our inclusive culture.
• Health & Protection cover includes Private Healthcare, Critical Illness cover and Life Assurance for you, with additional family options - for peace of mind.

To explore more about life at M&G and our full benefits offering, visit Life at M&G

At M&G we strive to have a diverse workforce and an inclusive culture, underpinned by our policies and employee-led networks that offer networking, support and development opportunities for the diverse communities our colleagues represent. We welcome applications from people of all backgrounds – across gender, ethnicity, age, disability, sexual orientation and more – including neurodivergent individuals, career returners and those with military service experience.

M&G is proud to be Level 3: Disability Confident Leader under the UK Government Disability Confident employer scheme, and we welcome applications from candidates with disabilities and long-term health conditions. If you would like to participate in the initiative, you will have the opportunity to indicate this on your application.

We are committed to providing an inclusive recruitment process. All candidates have the opportunity to request reasonable adjustments when applying. If you need any additional support at any stage, please contact us at: [email protected]