Document Controller

Job Description

We are seeking a highly organized and detail-oriented Document Controller / Project Coordinator to support our Marine Division in Abu Dhabi. The successful candidate will be responsible for managing project documentation, coordinating project-related activities, maintaining records, and supporting project teams to ensure efficient execution of marine construction and maintenance projects.

Key Responsibilities

• Manage, control, and maintain all project documents, drawings, correspondence, and records.
• Ensure proper filing, tracking, distribution, and archiving of project documentation in accordance with company procedures.
• Maintain document control registers and monitor document revisions and approvals.
• Coordinate with project managers, engineers, clients, consultants, subcontractors, and suppliers regarding project documentation and administrative matters.
• Prepare and submit project reports, meeting minutes, progress updates, and presentations as required.
• Track project deliverables, action items, and deadlines to ensure timely completion.
• Support project mobilization and resource coordination activities.
• Assist in preparing technical and commercial submissions, permits, and project correspondence.
• Monitor incoming and outgoing documents to ensure compliance with project requirements.
• Maintain project databases and ensure accurate record keeping.
• Coordinate internal and external meetings and follow up on action items.
• Assist the Marine Project Team in day-to-day project administration and coordination activities.

Qualifications

• Bachelor's Degree or Diploma in Business Administration, Engineering, Project Management, or a related field.
• Minimum 5 years of experience in document control and project coordination, preferably within marine, infrastructure, construction, or EPC projects.
• Strong knowledge of document control procedures and project administration practices.
• Proficiency in Microsoft Office Suite, including Excel, Word, PowerPoint, and Outlook.
• Experience using document management systems (Aconex, EDMS, SharePoint, or similar platforms) is preferred.
• Excellent communication and coordination skills.
• Strong organizational and multitasking abilities.
• Ability to work effectively in a fast-paced project environment.
• Experience working on marine construction, dredging, ports, harbours, bridges, or offshore projects will be an advantage.

Additional Information

• Knowledge of project scheduling and reporting.
• Ability to manage multiple priorities and meet deadlines.
• Strong attention to detail and document accuracy.
• Professional communication and stakeholder management skills.