Mailroom Specialist

Responsible and Accountable for: • Receives, approves, and fills supply orders, for all branches, departments, and the enterprise. • Ensure supply stocks are properly maintained and replenished as needed. • Maintains computer records of supply requisitions and charges, ensuring each branch and department is billed correctly. • Verifies accuracy and approves supply and UPS invoices for payment. • Check shipments to ensure quality and quantity of purchased items. • Monitor all purchase requisitions and handle adjustments with vendors. • Updates supply catalog as needed. • Coordinate with Accounting on invoices and purchase orders. • Perform research activities to determine a list of possible vendors. • Coordinate order status report submissions from suppliers. Resolve changes and discrepancies, and update purchase order information accordingly. • Routine purchase order review and follow-up and expediting of orders. • Receive, sort, and count incoming mail and distribute it to appropriate department. • Accept outgoing mail to sort, count, weigh, and apply postage. • Maintain details log of incoming USPS, UPS, FEDEX, Staples, Legal Documents, and miscellaneous items and notify appropriate team member(s). • Collect and distribute interoffice mail periodically during the week, and as needed upon request. • Establish and maintain quality controls to assure accuracy in work. • Communicate professionally and courteously with suppliers to build and maintain healthy business relationships. • Provides solutions to management for streamlining processes and reducing costs. • Provides access to, and remove/maintain, team member UPS and Staples accounts. • Acts as the liaison among team members and shipping and supply vendors. • Partner with Human Resources team to prepare, label and distribute name tags for new hires. • Assists team members as requested with printing, scanning, mailing, shipping labels and other special projects. • Receive, log, and submit invoices for building maintenance and supplies. • Maintains café inventory and supplies for Headquarters. • Other duties as assigned.